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How do I use bill pay?

Bill pay is part of Brex Premium, a paid tier that includes features like expense management and spend alerts. You can sign up for a free trial today!

Our aim is to make bill payments easy. The bill pay feature will allow you to see, store, and schedule all of your bills directly from your Brex dashboard. Each Brex account will receive a unique email address when signing up for bill pay. When vendors send invoices to that unique address, the invoice will automatically be imported into Brex.

To sign up, click Bills in your Brex dashboard. This will run you through how to pay your first bill, and it will also show you how to sync your bills with QuickBooks or Xero.

How do I pay a bill?

Brex admins can upload invoices to create bills via the dashboard, and then schedule a payment for that bill. 

Step 1: Click Bills on the left side of your dashboard and then click Pay a vendor on the right side. You’ll be able to upload an invoice if you have one.

Step 2: Enter the name of the recipient. If it’s a company or vendor you’ve paid before, they will show up in the dropdown menu. 

Also select the payment method, the amount, and any additional details, i.e. invoice number, due date, etc.

Step 3: Enter the date you’d like to send the payment and then review your bill. Payments you've sent or scheduled appear in the Payments tab. 

If you’d like to have bills automatically uploaded to your dashboard for review, you can provide vendors with your unique email address for invoices. Please read How do I send my bills to Brex? for more details. 

How do I create a draft of a bill without sending it?

Brex users can create drafts of bills for admins to review and approve, and Brex admins can draft and save bills to send later.

Step 1: Under Bills, click Pay a vendor.

Step 2: Review the payment and click Send to approver, or if you’d like to make changes, click Edit payment.

The account admin will be notified of the drafted bill and prompted to approve or deny it. The user will be notified about the final decision. 

How do I cancel or edit a bill I’ve scheduled?

Step 1: Click Bills and then Payments.

Step 2: Hover over the three dots in the top right of the details pane. If the payment can be canceled, then you may click Cancel. Payments that have begun processing usually cannot be canceled.

Step 3: If canceled, the payment will go back to Inbox as a draft where admins will be able to delete, edit, or reschedule it.

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